Asana is an online task management software that was launched in 2008. More than just a to-do list, Asana helps you organize tasks and projects into different lists and assign them to others on your team. It’s easy to see what needs to be done today, tomorrow or next week. Asana is available on web browsers, Apple and Android devices.
This collaborative tool is a favorite of productivity enthusiasts who want to keep track of their team’s work progress, starting from task execution to workflow management. However, Asana doesn’t include resource management tools, expense tracking, and budgeting, due to which it doesn’t stand in the same league as full-scale project management platforms. Despite this, it is considered an excellent app for managing tasks, projects, and workflows.
Let’s start with the features that make Asana one of the best project management software. Where the majority of project management tools offer one or two project views, Asana gives users the versatility to choose from lists, portfolios, calendars, Kanban boards, timelines, and workloads. Every team member can choose to manage their tasks in a way that best suits their preferences, improving productivity. Team leaders or managers can switch between different views to see the big picture in terms of project execution. Asana also allows users to create customizable real-time dashboards to get a bird’s-eye view of all projects.
Another notable characteristic of this app is that it supports agile project management. So, if your organization is working along with the agile model, Asana can help you with sprint planning, product launches, bug tracking, roadmaps, work requests, and iteration tasks. The flexibility of the software lets you switch between Agile, Kanban, Scrum, or anything in between – it’s all about your preferences. To simplify its use, software manufacturers of Asana have even created a glossary and an in-depth guide to compare standard agile terms with Asana-specific terms.
Like Trello, Asana also includes automation features that cut down the time of manual, repetitive tasks and simplify workflow execution in combination with other business tools. Plus, the app has a graphical interface, which means that setting up triggers, actions, and custom rules is just a matter of a few clicks -no complicated procedure required!
Coming to the price points, Asana has a free version that allows collaboration with a maximum of 15 users and creates 1,000 tasks per team. But there is no restriction on messages, projects, log activity, file storage, and the number of teams. This basic plan is well-suited for small teams. However, enterprises that want to extend the number of users or tasks can subscribe to paid plans that start with $11 and offer more features.
Even though Asana’s computer app works smoothly, the mobile app is not that user-friendly. Executing small tasks like checking or changing project status on a phone takes longer than on a wide computer screen. Another drawback of this app is that a task cannot be assigned to multiple users. To accomplish that, you’ll have to use subtasks or include a task collaborator. You can copy tasks but despite that, you can only assign them to one person.
Ranging from simple functions like assigning a task to a team member, checking a box, tumbling due dates, sending notifications in Slack after the project is complete to complex workflows that extend beyond multiple tools, users, and tasks, Asana simplifies project management for small and medium-sized businesses.